4622 University Avenue PO Box 7874 Madison, Wisconsin ǀ Wisconsin Relay System: 711 ǀ - PDF

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Morna K. Foy, President 4622 University Avenue PO Box 7874 Madison, Wisconsin ǀ Wisconsin Relay System: 711 ǀ Memorandum DATE: March 30, 2016

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Morna K. Foy, President 4622 University Avenue PO Box 7874 Madison, Wisconsin ǀ Wisconsin Relay System: 711 ǀ Memorandum DATE: March 30, 2016 TO: FROM: RE: WTCS Coordinators/Supervisors of Rider Training Brandon Trujillo, Education Director Wisconsin Technical College System Rider Training Fees Important Exception from Standard Fee Setting Practices: The current Rider Training fees are in effect until December 31, As a result, the fees for Rider Training are NOT being updated at this time. The fee schedule listed below will remain in effect until June 30, The System Office, Wisconsin Department of Transportation (WisDOT) and the Safety Advisory Council (MoSAC) jointly establish the course fees for motorcycle rider courses offered at WTCS Colleges. These outside authority fees (course fees) are in lieu of program fees but do not include material fees or enterprise fees which must also be included in the total course cost charged to students. Total course cost calculation: Course fee + Materials fee + Enterprise fee = Total course cost o See examples on page 3 Course Fees The tables on page 2 list fees established for each course based on the number of credits. o te that there are two Course Fee tables for courses with: College provided motorcycles Student provided motorcycles See table on page 3 for details of which type of fee applies to each course Fees for courses offered at credit values other than those listed in the tables can be calculated as a percentage of the 1.0 credit course fees Colleges: Blackhawk, Chippewa Valley, Fox Valley, Gateway, Lakeshore, Madison Area, Mid-State, Milwaukee Area, Moraine Park, Nicolet Area, rthcentral, rtheast Wisconsin, Southwest Wisconsin, Waukesha County, Western, Wisconsin Indianhead Pg. 2 Materials Fee The material fee for all courses assigned as Category 5 has been set at $17.50 per credit with a $4.50 minimum charge (see table on page 2) Enterprise Fees WisDOT sets the Enterprise Charges associated with these courses (see table on page 2) Course Fees - College Provided s Number of Credits Operational Direct Operational Indirect Range Capital Range Maintenance Fee Course Fee 1.00 Credit $ $ $33.58 $29.77 $99.27 $ Credit $ $43.19 $13.43 $11.91 $39.71 $ Credit $64.78 $21.60 $6.72 $5.95 $19.86 $ Credit $48.59 $16.20 $5.04 $4.47 $14.88 $ Credit $16.20 $5.40 $1.68 $1.49 $4.96 $29.73 Course Fees - Student Provided s Number of Credits Operational Operational Range Range Direct Indirect Capital Maintenance Course Fee 1.00 Credit $ $ $33.58 $29.77 $ Credit $ $43.19 $13.43 $11.91 $ Credit $64.78 $21.60 $6.72 $5.95 $ Credit $48.59 $16.20 $5.04 $4.47 $ Credit $16.20 $5.40 $1.68 $1.49 $24.77 Materials Fee Number of Credits Materials Fee 1.0 Credit $ Credit $ Credit $ Credit $ Credit $4.50 Pg. 3 Enterprise Fees Introductory Experience (IME) $11.00 Basic Rider Course (BRC) $16.00 Scooter Basic Rider Course (SBRC) $ Wheel Basic Rider Course (3WBRC) $23.00 All Other (BRC2, ARC, UBBRC-PLUS) $13.00 Total Course Cost Calculation Examples Course Credits Course Fee Material Fee Enterprise Fee Total Cost Introductory Experience (IME) 0.05 $29.73 $4.50 $11.00 $ Wheel Basic Rider Course (3WBRC) College 0.40 $ $7.00 $23.00 $ Wheel Basic Rider Course (3WBRC) Student 0.40 $ $7.00 $23.00 $ College vs Student Provided Course List Course Introductory Experience (IME) Basic Rider Course (BRC) Scooter Basic Rider Course (SBRC) 3-Wheel Basic Rider Course (3WBRC) BRC2 ARC UBBRC-PLUS College Provided s? College Choice DOT Grant Reporting Form DT51 Line F - Report the total amount collected in the Operational Direct portion of the course fee, Material Fees, and Enterprise Fees (see table on page 2) on line F of DOT grant claim form DT51. Including any other components of the course fee (Operational Indirect, Enterprise Charge, Range Capital, Range Maintenance or s) will result in a reduction of eligible grant reimbursement you will receive less grant reimbursement than you are entitled to. Pg. 4 Number of Credits Operational Materials Direct Fee Total Enterprise Fee 1.0 Credit $ $17.50 $ ? 0.40 Credit $ $7.00 $ ? 0.20 Credit $64.78 $4.50 $ ? 0.15 Credit $48.59 $4.50 $ ? 0.05 Credit $16.20 $4.50 $ ? Line J - The grant reimbursement amount is computed on line J of WisDOT Course Reimbursement Claim/Report form DT51. This amount is to be recorded as grant revenue in classification range Line L - Report the amount collected in Enterprise Charges on line L of DOT grant claim form DT51. The amount reported should be equal to the reported number enrolled times the Enterprise Charge for the course since these charges are not subject to refund after the first class session. DOT will bill the district business office the amount reported on line L to recover the Enterprise Charges collected on their behalf. Line M - Report the amount collected in Range Capital, Range Maintenance and charges on line M of DOT grant claim form DT51. This is provided for information only and is not used by DOT for reimbursement purposes. Course Fee Accounting While districts are not required to separately account for the capital portion of the course fees, it is expected that reasonable funds will be made available to the motorcycle rider training program to fund the capital expenditures needed to conduct the program. The amount in the Course Fee column of the tables is composed of operational and capital components (see table on page 2). For accounting purposes, districts have two options: 1) Record the entire amount from the Course Fee column in the General Fund or Special Revenue Fund under revenue classification 4540 (refunds under classification 4541), or 2) Record the operational component (direct and indirect) in the General Fund or Special Revenue Fund and the capital component (range capital, range maintenance, and motorcycles) in the Capital Projects Fund. If this option is used, only the Operational portion of the Course Fee amount from the table on page 2 is to be recorded in revenue classification 4540 in the General Fund or Special Revenue Fund. The capital portion is to be recorded in classification 4799 in the Capital Projects Fund. Material Fee Accounting The amount in the Material Fees column in the basic and experienced rider courses tables and related Material Fee refunds are to be recorded in the General Fund or Special Revenue Fund in revenue classification range Pg. 5 Enterprise Charge The Enterprise Charge covers costs incurred by WisDOT for insurance and materials provided to motorcycle rider course enrollees. Districts collect this amount for WisDOT. Therefore, it is not considered revenue to the WTCS district and is not subject to refund if the student drops the class after the first class session. This amount is to be recorded as an accounts payable (classification ) in the General Fund or Special Revenue Fund to recognize that it must be paid to WisDOT. WisDOT will bill districts to recover these funds based on the number of students reported on the DT51 Course Reimbursement Claim/Report form times the fee established in the annual Rider Training Fees memo issued by this office (see line L of the DT51 form). Full-Cost Recovery Background and Implementation In late 2005, the system office reached an agreement with the Wisconsin Department of Transportation (WisDOT) and the Safety Advisory Council (MoSAC) to establish, net of WisDOT grant funds available to the colleges, a process to establish full-cost recovery tuition rates for basic and experienced motorcycle rider courses. The System Office conducted a comprehensive base-line study of district actual FY costs. Based on the results of the study, the system office, WisDOT and MoSAC agreed to phase in full-cost recovery rates over a three year period ( through ). It was also agreed to index annual increases based on the percentage increase in the postsecondary/ vocational adult program fee rate. The full-cost-recovery rate calculations include both actual operational costs and a capital component. Capital costs included are training range maintenance (resurfacing, striping, etc.), new range development and motorcycle replacement. These capital costs were historically covered through WisDOT grants but funding shortages have resulted in WisDOT limiting grants to direct training costs. For rate setting purposes, range maintenance costs are amortized over a 3-year period, range development costs are amortized over a 10-year period and motorcycle replacement costs are based on a $3,000 per cycle cost and a 5-year fleet replacement schedule. If you have any questions, please call me at or
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