Xerox® WorkCentre® 5845/5855/5865/5875/5890 Getting Started

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Version 1.0 January 2013 ® ® Xerox WorkCentre 5845/5855/5865/5875/5890 Getting Started Guide ©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox…

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Version 1.0 January 2013 ® ® Xerox WorkCentre 5845/5855/5865/5875/5890 Getting Started Guide ©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Xerox® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Version 1.0: January 2013 Table of Contents 1 Safety and Regulations Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Environment, Health and Safety Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 2 Getting Started Identifying the Parts of Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Locating the Serial Number for Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Identifying the Control Panel Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Using Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Enhancing Productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Maintenance and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 WorkCentre® 5845/5855/5865/5875/5890 1 Getting Started Guide 2 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide Safety and Regulations 1 Notices and Safety Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards. The safety and environment testing and performance of this device have been verified using Xerox materials only. WARNING: Unauthorized alterations, which may include the addition of new functions or connec- tion of external devices, may impact the device certification. Please contact your Xerox represen- tative for more information. Safety Labels and Symbols All warnings and instructions marked on or supplied for the device should be followed. WARNING: This WARNING alerts users to areas of the device where there is the possibility of per- sonal injury. WARNING: This WARNING alerts users to areas of the device where there are heated surfaces, which should not be touched. WorkCentre® 5845/5855/5865/5875/5890 3 Getting Started Guide Safety and Regulations Operational Safety Information Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox device, follow the safety guidelines on this website at all times. Electrical Supply This document provides important electrical supply safety information that you should read before installing or using the device. Read the information in the following sections: ã Power Outlet Electrical Safety ã Power Cord Electrical Safety ã Laser Safety Information ã Device Safety ã Emergency Power Off ã Disconnect Device Power Outlet Electrical Safety This device must be operated from the type of electrical supply indicated on the data plate label located on the rear cover of the device. If you are not sure that your electrical supply meets the requirements, please consult your local power company or a licensed electrician for advice. The electrical supply outlet should be installed near the device and should be easily accessible. WARNING: This device must be connected to a protective earth circuit. This device is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet. Always connect the device to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. Improper connection of the device- grounding conductor can result in electrical shock. Power Cord Electrical Safety ã Use only the power cord supplied with this device. ã Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician. ã Do not place this device where people might step on or trip on the power cord. ã Do not place objects on the power cord. ã To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line cord. 4 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide Safety and Regulations Laser Safety Information CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this manual can result in hazardous radiation exposure. With specific regard to laser safety, the device complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Device Safety This device has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove the covers or guards that protect hazardous areas. Device Safety - Do These ã Always follow all warnings and instructions that are marked on or supplied with the device. ã Before cleaning this device, unplug the device from the electrical outlet. Always use materials specifically designated for this device, the use of other materials may result in poor performance and create a hazardous situation. ã Always exercise care when moving or relocating the device. Please contact your local Xerox dealer to arrange relocation of the device to a location outside of your building. ã Always locate the device on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine. ã Always locate the device in an area that has adequate ventilation and room for servicing. Note: Your Xerox device is equipped with an energy saving function to conserve power when the device is not in use. The device may be left on continuously. Device Safety - Do Not Do These WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. ã Never use a ground adapter plug to connect the device to a power outlet that lacks a ground connection terminal. ã Never attempt any maintenance function that is not specifically described in this documentation. ã Never obstruct ventilation openings. They are provided to prevent overheating. ã Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. ã Never locate the machine near a radiator or any other heat source. ã Never push objects of any kind into the ventilation openings. ã Never override or “cheat” any of the electrical or mechanical interlock devices. ã Never place this device where people might step on or trip on the power cord. ã This device should not be placed in a room unless proper ventilation is provided. Please contact your local Authorized dealer for further information. WorkCentre® 5845/5855/5865/5875/5890 5 Getting Started Guide Safety and Regulations Emergency Power Off If any of the following conditions occur, turn off the device immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: ã The device emits unusual odors or makes unusual noises. ã The power cable is damaged or frayed. ã A wall panel circuit breaker, fuse, or other safety device has been tripped. ã Liquid is spilled into the machine. ã The machine is exposed to water. ã Any part of the device is damaged. Disconnect Device The power cable is the disconnect device for this device. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the device, disconnect the power cable from the electrical outlet. Ozone Safety Information This device will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider. Maintenance Information WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. ã Any operator device maintenance procedures will be described in the user documentation supplied with the device. ã Do not carry out any maintenance on this device which is not described in the customer documentation. ã Use supplies and cleaning materials only as directed in the user documentation. ã Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. Consumables Information ã Store all consumables in accordance with the instructions given on the package or container. ã Keep all consumables away from the reach of children. 6 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide Safety and Regulations ã Never throw toner, toner cartridges or toner containers into an open flame. Product Safety Certification This device is certified by the following Agency using the Safety standards listed. ã Agency: Underwriters Laboratories Inc. ã Standard: UL60950-1 1st Edition (USA/Canada) ã Standard: IEC/EN60950-1 2nd Edition This device has been manufactured under a registered ISO9001 Quality system. Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this device in a typical office environment. United States (FCC Regulations) This device has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a commercial environment. This device generates, uses, and can radiate radio frequency energy. If it is not installed and used in accordance with these instructions, it may cause harmful interference to radio communications. Operation of this device in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense. If this device does cause harmful interference to radio or television reception, which can be determined by turning the device off and on, the user is encouraged to try to correct the interference by one or more of the following measures: ã Reorient or relocate the receiver. ã Increase the separation between the device and receiver. ã Connect the device into an outlet on a circuit different from that to which the receiver is connected. ã Consult the dealer or an experienced radio/television technician for help. Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the device. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables. Canada (Regulations) This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. WorkCentre® 5845/5855/5865/5875/5890 7 Getting Started Guide Safety and Regulations European Union WARNING: This is a Class A product. In a domestic environment this device may cause radio inter- ference in which case the user may be required to take adequate measures. The CE mark applied to this device symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: ã December 12, 2006: Low Voltage Directive 2006/95/EC. Approximation of the laws of the member states related to low voltage equipment. ã December 15, 2004: Electromagnetic Compatibility Directive 2004/108/EC. Approximation of the laws of the member states related to electromagnetic compatibility. ã March 9, 1999: Radio & Telecommunications Terminal Equipment Directive 1999/5/EC. ã June 8, 2011: Restriction of the use of certain hazardous substances in electrical and electronic equipment. Directive 2011/65/EU. This device, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment. To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this device can be obtained from Xerox. European Union Lot 4 Imaging Equipment Agreement Environmental Information Environmental Information Providing Environmental Solutions and Reducing Cost Introduction The following information has been developed to assist users and has been issued in relation to the European Union (EU) Energy Related Products Directive, specifically the Lot 4 study on Imaging Equipment. This requires manufacturers to improve environmental performance of in scope products and supports the EU action plan on energy efficiency. In scope products are Household and Office equipment that meet the following criteria. ã Standard monochrome format products with a maximum speed less than 64 A4 images per minute. ã Standard color format products with a maximum speed less than 51 A4 images per minute. Environmental Benefits of Duplex Printing Most Xerox products have duplex printing, also known as 2-sided printing, capability. This enables you to print on both sides of the paper automatically, and therefore helps to reduce the use of valuable resources by reducing your paper consumption. The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40 ppm color or grater than or equal to 45 ppm monochrome the duplex function has been auto enabled, during the setup and driver installation. some Xerox models below these speed bands may also be enabled with 2-sided printing settings defaulted on at the time 8 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide Safety and Regulations of install. continuing to use the duplex function will reduce the environmental impact of your work. However, should you require simplex / 1-sided printing, you may change the print settings in the print driver. Paper Types This product can be used to print on both recycled and virgin paper, approved to an environmental stewardship scheme, which complies with EN12281 or a similar quality standard. Lighter weight paper (60 gsm), which contains less raw material and thus saves resources per print, may be used in certain applications. We encourage you to check if this is suitable for your printing needs. Turkey RoHS Regulation In compliance with Article 7 (d). We hereby certify It is compliant with the EEE Regulation. EEE yönetmeliðine uygundur WorkCentre® 5845/5855/5865/5875/5890 9 Getting Started Guide Safety and Regulations Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: ã Certificates of Indebtedness ã National Bank Currency ã Coupons from Bonds ã Federal Reserve Bank Notes ã Silver Certificates ã Gold Certificates ã United States Bonds ã Treasury Notes ã Federal Reserve Notes ã Fractional Notes ã Certificates of Deposit ã Paper Money ã Bonds and Obligations of certain agencies of the government, such as FHA, etc. ã Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) ã Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes. ã Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original. ã Postal Money Orders. ã Bills
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